Grant Management Information

LHSC FFY 2012 Problem Identification

• Parish Tiers Explanation
• LHSC Statewide Goals 2012

 

Planning

The planning process for the Louisiana Highway Safety Commission is a cyclical process that is in constant review, assessment, and modification and due to a variety of intervening and often unpredictable factors at both the federal and state level; the planning process may be interrupted by unforeseen events and mandates.

A multitude of Stakeholder meetings, data analysis workshops, and processes for partner feedback occur throughout the year. In preparation for each fiscal year, the LHSC facilitates a series of Community Briefings designed to provide current information on traffic safety issues in Louisiana and solicit local leaders, citizens, law enforcement, and other traffic safety partners input on future needs and potential programs. Additional meetings are held to assess data improvements and reassess areas of need. The LHSC staff provides guidance and recommendations to the Assistant Director as to ongoing programming and the accountant and planner discuss estimated grant carry forward, potential grant awards, and existing contractual agreements. Projects are identified and awarded to local agencies, law enforcement, non-profits, governmental agencies, and other entities with the consideration of all discussions listed above.

 

October/ November	Community Briefings and Diversity Forum held to gather input on traffic safety issues around the state.
February	Assess previous year carry forward and re-allocate funds where necessary. Proposal solicitation from identified agencies, organizations, etc.
March	Determine revenue estimates and gain input from partner agencies and stakeholders on program direction to create specific plans and projects within each program area.
March/April	Assigned LHSC staff meet to discuss current successes and potential improvements to the next fiscal year HSP. Make project recommendations to Executive Director for next fiscal year funding.
May/June	Executive Director meets with Executive Committee of the Commission if requested by Chairman. Meet with LHSC Commission for approval of recommended grant awards.
June/July	Draft the Performance Plan and Highway Safety Plan.
August/ September	Gain approval for grants and contracts from the appropriate officials.
August	Submit the final Performance Plan to NHTSA and FHWA.
October	Implement grants and contracts. Begin work on the Annual Report.
Continuous	Meet with Stakeholders regularly and participate in local projects as possible.
Continuous	Process claims as stipulated by contract, conduct desk audits at time of claim processing.  Conduct additional project reviews throughout grant period based upon the policy and procedure of the LHSC.

Joint State Highway Safety Plan is developed in collaboration with a team of safety professionals at all levels of jurisdiction which have functional responsibilities and the ability to influence transportation safety in Louisiana. Specific Louisiana data analysis used to develop problem identification.

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Partners in the SHSP may update program areas with the On Track Assessment Tool.

 

Grant Funding

• NHTSA Grants Management Manual

• Section 402 (General Traffic Safety)

• Section 402 (Safe Communities)

• Section 405a (Occupant Protection)

• Section 408 (Traffic Records)

• Section 410 Programmatic (Impaired Driving)

• Section 2010 (Motorcycle)

Grant Support

• LHSC Subgrant Manual

• State Purchasing Guidelines

• Payment Search

• State Travel Regulations

• IRS Useful Life
  
  

Subgrantee Forms

• Inventory

• Annex A

• Travel